Table of Contents
Understanding Your Personal Folder
Your Personal Folder (also called Personal Workspace) is a private space within your 7taps account where you can work on courses without making them visible to your team or learners.
Key characteristics:
Visual indicator: Green folder icon with "PRIVATE" label
Official description: "A safe, private space to shape ideas before moving them to your team workspace. Courses in this space can't be shared with learners until they're moved to the team workspace, where sharing options become available."
Privacy: Only visible to you
Purpose: Draft work, experimentation, and personal practice
Sharing: Cannot be shared until moved to team space
Think of your Personal Folder as your private "drafts" area. It's perfect for:
Working on courses before they're ready for review
Testing new card types and features
Building template courses for later use
Personal learning and experimentation
Why You Can't Share from Personal Folder
⚠️ The Share button is intentionally unavailable for courses in your Personal Folder.
This is by design, not a bug.
Why this matters: Your Personal Folder is a private workspace. Because no one else can access courses in this folder, there's no way to generate shareable links, QR codes, or send the course to learners. The sharing functionality only activates when a course exists in a team space where it can be accessed.
What you'll notice:
No Share button appears when editing courses in your Personal Folder
The course cannot be added to Learning Paths
Analytics and statistics are not available (because no one can access the course)
The course doesn't appear in your team's shared course library
How to Move Courses to Share Them
To share a course, you need to move it from your Personal Folder to your team space (the tan folders, or shared blue folders). Here's how:
Step-by-Step Instructions
Open the course you want to share (while it's still in your Personal Folder)
Click the three-dot menu (⋮) in the course editor
Select "Move to folder" from the dropdown menu
Choose 'Team courses' or an appropriate team space folder:
Select the appropriate folder (these are your team's workspace folders)
Or select "Team Courses" (your main team workspace)
These folders may show as blue if they're already being shared with learners
Note: You cannot select the green Personal Folder - that's where you're moving from
Confirm the move
Now the Share button appears! Once the course is in a team space, you'll see the full Share button in the course editor, allowing you to:
Generate share links
Create QR codes
Send via email, SMS, or Teams
Add to Learning Paths
Export as SCORM
Visual Guide: Folder Color Coding
7taps uses color coding to indicate folder types and sharing status:
🟢 Green Folder = Personal Workspace
Your Personal Folder is always green
Shows "PRIVATE" label at the top
Indicates private, non-shareable space
Only you can see courses here
Share button unavailable for these courses
🟤 Tan Folders = Team Workspace
Team folders appear tan/beige
Your team members can see and access these folders (based on permissions)
Courses here can be edited collaboratively
Share button available for courses in these folders
Not yet shared with learners (but can be)
🔵 Blue Folders = Shared with Learners
Folders turn blue when shared with learners
Shows "SHARED" label at the top
Indicates courses that are actively being distributed to learners
These are team folders that have sharing enabled
Full analytics and tracking available
Quick visual check:
Green folder → "This is my private draft space"
Tan folder → "This is our team workspace"
Blue folder → "This is being shared with learners"
Common Questions About Personal Folders
Q: Can I share a course that's in my Personal Folder?
No. You must first move the course to a blue team space folder. Once moved, the Share button will appear and you can share the course with learners.
Q: What happens when I move a course out of my Personal Folder?
When you move a course from your green Personal Folder to a tan team folder:
The Share button becomes available
Other team members can now see the course (based on folder permissions)
You can add the course to Learning Paths
You can now share the course with learners (the folder will turn blue when shared)
Statistics tracking becomes available once shared
The course appears in your team's workspace
The course content itself doesn't change - only its location and sharing capabilities.
Q: Can I move a course back to my Personal Folder later?
Yes! You can move courses back to your Personal Folder at any time using the same "Move to folder" option.
When you do:
The course becomes private again (only visible to you)
Any existing share links stop working
The course is removed from the team's shared library
Statistics data is preserved but the course is no longer actively shareable
Q: Will my team see my unfinished work if it's in my Personal Folder?
No. Courses in your green Personal Folder are completely private to you. Your team cannot see:
Course titles in your Personal Folder
Course content or structure
That you're working on anything
This gives you complete privacy to build, experiment, and revise before sharing your work.
Q: Can someone else move my course out of my Personal Folder?
No. Only you can move courses in or out of your Personal Folder. Team admins and other team members cannot access your Personal Folder or move your private courses.
Q: What if I accidentally shared a course before moving it?
You can't. The platform prevents this by design - the Share button doesn't appear until the course is in a team space. This protects you from accidentally sharing unfinished work.
Q: Can I collaborate on a course in my Personal Folder?
No. Collaboration requires the course to be in a tan team folder where team members can access it. If you want someone to help with a course:
Move the course to a team folder (it will appear tan)
Your team members can then access and edit it
When finished, you can move it back to your Personal Folder if desired
Q: Does my Personal Folder have a storage limit?
No. You can create and store as many courses as you want in your Personal Folder. The only limits that apply are your overall account limits for total courses created (which applies across all folders).
When to Use Your Personal Folder vs Team Space
Understanding when to use each workspace helps you work more efficiently:
Use Your Personal Folder (Green) When:
Building initial course drafts before review
Testing new card types or features
Experimenting with course structure
Creating template courses for future use
Working on sensitive content not ready for team viewing
Practicing your course creation skills
Storing personal reference courses
Use Team Space (Tan/Blue) When:
Ready to share courses with learners
Collaborating with team members on course development
Creating courses for your organization's active training library
Need to generate share links, QR codes, or Learning Paths
Want to track learner statistics and engagement
Integrating courses with your LMS via SCORM
Pro tip: Many course creators build everything in their Personal Folder first, review it carefully, and then move it to the team space only when it's polished and ready to share. This workflow gives you complete creative freedom without the pressure of others seeing work-in-progress.
Workflow Example: From Draft to Shared Course
Here's how most creators use Personal Folder effectively:
1. Create in Personal Folder (Green)
Build your course in private
Experiment with different approaches
Refine the content without time pressure
2. Move to Team Space (Tan)
When ready, move to a tan team folder
The Share button appears!
Course is now visible to your team
3. Share with Learners (Blue)
Generate your sharing method (link, QR, email, etc.)
Deploy to learners
The folder turns blue to indicate active sharing
Track engagement and statistics
4. Optional: Move back to Personal Folder
If you need to make significant revisions
Remove from active library temporarily
Work privately, then re-share when ready
Quick Reference
Feature | Personal Folder (Green) | Team Space (Tan) | Shared (Blue) |
Privacy | Only you can see | Team can see | Team + learners |
Share button | ❌ Not available | ✅ Available | ✅ Available |
Can share with learners | ❌ No | ✅ Yes | ✅ Active |
Learning Paths | ❌ Cannot add | ✅ Can add | ✅ Can add |
Collaboration | ❌ No | ✅ Yes | ✅ Yes |
Statistics | ❌ N/A (no sharing) | ❌ Until shared | ✅ Full tracking |
SCORM export | ❌ Not available | ✅ Available | ✅ Available |
Need More Help?
If you have questions about organizing your courses or need assistance with folder management, our support team is here to help:
Contact Support:
Click the Help button in your 7taps account
Email us directly through the platform
Chat with our team during business hours
Related Articles:
How to Share Your Courses
Understanding Team Spaces and Permissions
Creating Your First Course
Setting Up Learning Paths
Remember: The green Personal Folder is your private creative space - use it freely! When you're ready to share your work, just move the course to a tan team folder and the Share button will appear. Once you share the course with learners, the folder will turn blue to indicate active sharing.