Learning Space gives your learners a modern alternative to traditional LMS platforms. Think of it as Netflix for training—personalized, instantly accessible, and actually enjoyable to use. No more complex logins, overwhelming course catalogs, or desktop-only access.
In this article:
Understanding Learning Space
Learning Space creates a modern, mobile-first learning experience that actually gets used. Unlike traditional LMS platforms that require complex logins, lengthy navigation, and desktop access, learners get instant access to:
Everything assigned to them - courses, learning paths, and folders in one view
Incomplete training - clearly marked items that need attention, no hunting through catalogs
Saved resources - content they've bookmarked for quick reference when they need it most
Complete history - every course they've ever taken, ready to revisit without searching course libraries
The best part? Content automatically appears in Learning Space as soon as you assign it. No course enrollment processes, no navigation trees, no desktop dependency—just instant access to the training they need.
Key benefits for your organization
For learners:
No more complex LMS logins or forgotten passwords
Mobile-first access from any device with no apps or downloads required
Easy navigation that feels familiar, not corporate
Just-in-time access to training exactly when they need it
For administrators:
Zero IT overhead: no LMS software maintenance or user account management
Instant content updates without republishing or version control
Real-time visibility into what learners actually engage with
Dramatic reduction in "how do I access training?" support tickets
Who can access Learning Space
⚠️ Critical requirement: Learning Space is only available to learners you've added through the Learners management section in 7taps. If you're currently sharing courses via public links, Slack, or Teams without managing learners, those users won't have access to Learning Space.
Learner requirements
To access Learning Space, learners need:
A profile in your Learners section
An email address or a phone number
The Learning Space link or access through course end cards
Phone number login
Phone number login lets learners sign in with their phone number instead of email. Once enabled, learners enter their phone number and receive a one-time verification code by SMS to confirm their identity.
Phone number login is not available when learner SSO is enabled for your account. Contact support to enable phone login if you want to offer this option.
What happens to existing content?
When you create a learner profile, any courses previously shared with that email or phone number automatically appear in their Learning Space. Nothing gets lost in the transition.
Integration with existing systems
SSO support: If Learner SSO is enabled for your tenancy, it automatically works with Learning Space. When SSO is enabled, courses and folders accessed via a link or QR code also appear in the learner's Learning Space — as long as they were authenticated when they accessed the content. This includes content accessed previously: any link or QR course or folder a learner opened through SSO will appear in their Learning Space.
Custom domains: If you've configured a custom domain, it applies to Learning Space URLs
Retroactive content: All previously shared courses appear automatically
Activating Learning Space (Admins only)
Only tenancy owners can activate Learning Space. The setup takes three quick steps that you'll complete in your account settings.
Step 1: Choose your identity
Pick a name learners will recognize (like "Acme Learning Hub" or just your company name)
Decide whether to show your logo (pulls from your Branding settings)
Consider what will be clearest for your learners
Step 2: Configure smart access
End-of-course cards
Adds a final card to courses showing incomplete assignments count
Provides one-click Learning Space access from any course
Helps learners understand they have a central hub for all content
Email integration
Includes a "Go to Learning Space" link in course invitation emails
Makes Learning Space discoverable without additional communication
Appears below the main course access button
Step 3: Review and launch
Confirm your settings before activation
Understand that settings apply retroactively to existing courses
Launch your Learning Space with one click
💡 First-time setup bonus: During initial activation, your settings apply to all existing courses retroactively. Future changes only affect new courses (though creators can override settings for individual courses).
📝 Note: Upon launch, 7taps won't send announcement emails. We recommend sharing the Learning Space link with your learners and explaining its benefits.
How learners get into Learning Space
First-time access
Share the Learning Space URL with learners (find it in your Learning Space settings)
Learner enters their email address or phone number—no username/password to remember
They receive a temporary verification code via email, or by SMS if they use a phone number
After verification, they're in. How long they stay logged in depends on how they sign in and how often they visit. See How long learners stay logged in below.
This streamlined access eliminates the friction of traditional LMS logins while maintaining security.
Ongoing access methods
Direct bookmark — one URL, works on any device
Via course end cards — natural progression from learning to library
Through email links — integrated into existing communication flow
How long learners stay logged in
Email or phone login (no SSO):
Learners who visit regularly need to log in again once every 30 days.
Learners who haven't opened Learning Space for 2 weeks or more need to log in again on their next visit.
With Learner SSO enabled:
Learners need to re-authenticate through SSO every 2 days.
In all cases:
Opening Learning Space on a new device, in a different browser, or in incognito/private mode requires a new login.
Verification codes expire after a short time for security.
Smart access: Making Learning Space discoverable
Learning Space end cards
End cards appear when ALL these conditions are met:
The toggle is enabled (globally or for specific course)
Course is shared via email or phone number
A learner profile exists with matching email/phone
End cards will NOT appear for:
Public link sharing
Teams/Slack sharing
Any sharing method where no matching learner profile exists
Email link inclusion
The "Go to Learning Space" link appears in invitation emails when the toggle is enabled, the course is shared via email, and a learner profile already exists with that email address.
Managing smart access settings
Global settings apply to all new courses created after configuration and can be retroactively applied during initial setup.
Course-specific overrides are available in course Sharing Settings under "Smart Access to Learning Space."
What learners see inside
To Do tab
Courses started but not finished, and new assignments waiting for attention. Clear focus on what needs to be done now.
All tab
Their complete learning library — everything assigned to them, chronologically organized, instantly accessible for reference.
Saved tab
Content they've manually bookmarked for later. Great for job aids and frequently-needed procedures.
Search functionality
Instant search across all content — results appear as you type.
Troubleshooting access issues
"My learner can't get in!"
Learner profile exists: Confirm they're in your Learners section
Email or phone number present: Verify their profile includes an email address or phone number
Correct email or phone number: Ensure they're using the exact email address or phone number from their profile
Verification code: Have them check spam/junk folders
"Content isn't showing up!"
Course was shared before learner profile existed → Content appears once profile is created
Course or folder was shared via link or QR code → Appears only if the learner was authenticated via SSO when they accessed it. Without SSO, link and QR courses and folders do not appear in Learning Space.
Learning paths not properly assigned → Check assignment in Learners management
Courses with sharing turned OFF won't appear in Learning Space, even if assigned to a learner
"The end card or email link is missing!"
Smart access toggles are enabled (check both global and course settings)
Course is shared via email/phone (not public link or Teams/Slack)
Learner profile exists with matching contact information
For email links, profile must exist before sending the invitation
SSO or custom domain issues
Confirm SSO is properly configured at tenancy level
Verify custom domain settings are correctly applied
Check with your IT team for any network restrictions
Making the most of Learning Space
Before launching
Audit your Learners list—ensure everyone has an email address or phone number in the learner directory
Plan your announcement communication to learners
Consider creating profiles for anyone currently receiving training via public links
Set up a test learner to experience the learner view yourself
After launching
Share the Learning Space URL in your onboarding materials
Add it to email signatures or training communications
Encourage learners to bookmark it immediately
Use end cards and email links to reinforce the habit
💡 Pro tip: Learning Space succeeds where traditional LMS platforms struggle because it eliminates friction. No complex navigation, no desktop dependency, no IT overhead.
Next steps
Ready to activate Learning Space? Head to your user menu (top right) and look for "Learning Space" to begin setup.
Need to add learners first? Navigate to the Learners section and start adding your team. You can add them individually or import via CSV.
Questions? Contact our support team through the Help button in your account.