Learning Space gives your learners a modern alternative to traditional LMS platforms. Think of it as Netflix for trainingâpersonalized, instantly accessible, and actually enjoyable to use. No more complex logins, overwhelming course catalogs, or desktop-only access.
In this article:
Understanding Learning Space
Learning Space creates a modern, mobile-first learning experience that actually gets used. Unlike traditional LMS platforms that require complex logins, lengthy navigation, and desktop access, learners get instant access to:
Everything assigned to them - courses, learning paths, and folders in one view
Incomplete training - clearly marked items that need attention, no hunting through catalogs
Saved resources - content they've bookmarked for quick reference when they need it most
Complete history - every course they've ever taken, ready to revisit without searching course libraries
The best part? Content automatically appears in Learning Space as soon as you assign it. No course enrollment processes, no navigation trees, no desktop dependencyâjust instant access to the training they need.
Key benefits for your organization
For learners:
No more complex LMS logins or forgotten passwords
Mobile-first access from any device with no apps or downloads required
Easy navigation that feels familiar, not corporate
Just-in-time access to training exactly when they need it
For administrators:
Zero IT overhead: no LMS software maintenance or user account management
Instant content updates without republishing or version control
Real-time visibility into what learners actually engage with
Dramatic reduction in "how do I access training?" support tickets
Who can access Learning Space
â ď¸ Critical requirement: Learning Space is only available to learners you've added through the Learners management section in 7taps. If you're currently sharing courses via public links, Slack, or Teams without managing learners, those users won't have access to Learning Space.
Learner requirements
To access Learning Space, learners need:
A profile in your Learners section
An email address (phone-only profiles can't access Learning Space)
The Learning Space link or access through course end cards
What happens to existing content?
Good newsâwhen you create a learner profile, any courses previously shared with that email or phone number automatically appear in their Learning Space. Nothing gets lost in the transition.
Integration with existing systems
SSO support: If Learner SSO is enabled for your tenancy, it automatically works with Learning Space
Custom domains: If you've configured a custom domain, it applies to Learning Space URLs
Retroactive content: All previously shared courses appear automatically
Activating Learning Space (Admins only)
Only tenancy owners can activate Learning Space. The setup takes three quick steps that you'll complete in your account settings.
Step 1: Choose your identity
Pick a name learners will recognize (like "Acme Learning Hub" or just your company name)
Decide whether to show your logo (pulls from your Branding settings)
Consider what will be clearest for your learners
Step 2: Configure smart access
These settings help learners discover their Learning Space naturally:
End-of-course cards
Adds a final card to courses showing incomplete assignments count
Provides one-click Learning Space access from any course
Helps learners understand they have a central hub for all content
Email integration
Includes a "Go to Learning Space" link in course invitation emails
Makes Learning Space discoverable without additional communication
Appears below the main course access button
Step 3: Review and launch
Confirm your settings before activation
Understand that settings apply retroactively to existing courses
Launch your Learning Space with one click
đĄ First-time setup bonus: During initial activation, your settings apply to all existing courses retroactively. Future changes only affect new courses (though creators can override settings for individual courses).
đ Note: Upon launch, 7taps won't send announcement emails. We recommend sharing the Learning Space link with your learners and explaining its benefits.
How learners get into Learning Space
First-time access
Share the Learning Space URL with learners (find it in your Learning Space settings)
Learner enters their email addressâno username/password to remember
They receive a temporary verification code via email
After verification, they're inâand stay logged in!
This streamlined access eliminates the friction of traditional LMS logins while maintaining security. No more password resets, no more locked accounts, no more IT helpdesk tickets for access issues.
Ongoing access methods
Direct bookmark
One URL to rememberânot complex LMS navigation paths
Works on any device without app installations
Custom domain support for branded experience
Via course end cards
Natural progression from learning to library
No separate system to learn or navigate
Contextual access right when learners finish training
Through email links
Integrated into existing communication flow
No separate LMS notifications to manage
Works in the tools learners already use daily
Authentication and security
Temporary codes expire after a short time for security
Learners stay logged in for extended periods after initial verification
SSO authentication available if configured for your tenancy
Smart access: Making Learning Space discoverable
Smart access features ensure learners find their Learning Space without you sending separate instructions or training.
Learning Space end cards
End cards appear when ALL these conditions are met:
The toggle is enabled (globally or for specific course)
Course is shared via email or phone number
A learner profile exists with matching email/phone
End cards will NOT appear for:
Public link sharing
Teams/Slack sharing
Any sharing method where no matching learner profile exists
Email link inclusion
The "Go to Learning Space" link appears in invitation emails when:
The email integration toggle is enabled
Course is shared via email channel
A learner profile already exists with that email address
If no learner profile exists yet, the email will only include the standard course link.
Managing smart access settings
Global settings (team-wide):
Apply to all new courses created after configuration
Can be retroactively applied to existing courses during initial setup
Set default behavior for your entire team
Course-specific overrides:
Individual course creators can override global settings
Found in course Sharing Settings under "Smart Access to Learning Space"
Useful for specific scenarios where Learning Space access isn't needed
What learners see inside
Learning Space organizes content into three intuitive tabs, eliminating the complex course catalogs and nested menus of traditional LMS platforms. Learners see only what's relevant to themâno overwhelming course libraries or irrelevant content.
To Do tab
Your learner's action list, not a complex enrollment dashboard:
Courses started but not finishedâwith actual progress shown
New assignments waiting for attention
No hunting through course catalogs or enrollment queues
Clear focus on what needs to be done now
All tab
Their complete learning library without the LMS complexity:
Everything assigned, not everything in your catalog
No irrelevant courses cluttering the view
Chronologically organized for easy scanning
Instant access to past training for performance support
Saved tab
Learner-controlled bookmarks:
Content they've manually saved for later
Quick access to reference materials
Building their personal knowledge library
Great for job aids and frequently-needed procedures
Search functionality
Instant search that actually worksâno complex filters or categories
Find content by what you remember, not course codes
Results appear as you type
Troubleshooting access issues
"My learner can't get in!"
Check these in order:
Learner profile exists: Confirm they're in your Learners section (not just receiving links)
Email address present: Verify their profile includes an email
Correct email: Ensure they're using the exact email from their profile
Verification code: Have them check spam/junk folders
"Content isn't showing up!"
Common causes and solutions:
Course was shared before learner profile existed â Content appears once profile is created
Course was shared via public link â Only email/phone shared content appears
Learning paths not properly assigned â Check assignment in Learners management
Courses with sharing turned OFF won't appear in Learning Space, even if assigned to a learner
"The end card or email link is missing!"
Verify these settings:
Smart access toggles are enabled (check both global and course settings)
Course is shared via email/phone (not public link or Teams/Slack)
Learner profile exists with matching contact information
For email links, profile must exist before sending the invitation
SSO or custom domain issues
Confirm SSO is properly configured at tenancy level
Verify custom domain settings are correctly applied
Ensure learners are using the correct domain URL
Check with your IT team for any network restrictions
Making the most of Learning Space
Before launching
Preparation checklist:
Audit your Learners listâensure everyone has email addresses
Plan your announcement communication to learners
Consider creating profiles for anyone currently receiving training via public links
Set up a test learner to experience the learner view yourself
Review your existing courses to understand what learners will see
After launching
Driving adoption:
Share the Learning Space URL in your onboarding materials
Add it to email signatures or training communications
Encourage learners to bookmark it immediately
Use end cards and email links to reinforce the habit
Include Learning Space in your training orientation
Best practices for ongoing success
Content organization:
Use clear, descriptive course titles that learners can easily search
Organize related courses into learning paths
Regularly review and archive outdated content
Encourage learners to use the Save feature for important resources
Communication tips:
Explain the To Do tab as their "action list"
Position the All tab as their "training history"
Promote the Saved tab for building personal reference libraries
Remind learners that search works across everything
đĄ Pro tip: Learning Space succeeds where traditional LMS platforms struggle because it eliminates friction. No complex navigation, no desktop dependency, no IT overhead. Consider this your opportunity to provide modern learning access that matches how your learners consume content in their personal lives.
Measuring success
Compare these metrics to your traditional LMS:
Login frequency (expect dramatic increases with simplified access)
Mobile vs desktop usage (finally, real mobile adoption)
Time to find and start content (seconds vs minutes)
Support tickets for access issues (near zero with email verification)
Next steps
Ready to activate Learning Space? Head to your user menu (top right) and look for "Learning Space" to begin setup. The three-step process takes less than 5 minutes.
Need to add learners first? Navigate to the Learners section in your account and start adding your team members. You can add them individually or import via CSV.
Questions about Learning Space? Contact our support team through the Help button in your accountâwe're here to guide you through setup and answer any questions about making Learning Space work for your organization.