Share via Link & QR Code: Instant Access to Your Courses

Link and QR code sharing are 7taps' most frictionless delivery methods. Create a course, generate a link or QR code, and share it anywhere—Slack, email, printed materials, websites, or text messages. Your learners click once (or scan once) and start learning immediately, on any device.

This guide covers everything you need to know about link and QR code sharing: how they work, customization options, best practices, and when to use these methods versus alternatives with individual learner tracking.

These sharing methods remove every barrier between your learner and your content:

Links:

QR Codes:

The experience is intentionally frictionless. Your course opens instantly in their browser, formatted perfectly for their device.

⚠️ Critical distinction: Link and QR code sharing prioritize accessibility over individual tracking. Here's what this means:

With Link or QR Code sharing:

✅ Zero friction—anyone can access instantly

✅ No barriers to learning

❌ Learners appear as anonymous in analytics (you'll see aggregate data and individual responses but not individual names)

With other sharing methods (Email, Slack, SMS, MS Teams, WhatsApp):

✅ Individual learner tracking—see exactly who completed what

✅ Named analytics and progress reports

⚠️ Requires learners to access via that specific channel

Link and QR code sharing are perfect when you care about aggregate impact rather than individual compliance:

You'll see:

You won't see:

If you need to track individual learners, use these alternatives instead:

Option 1: Share via Email, Slack, SMS, Teams, or WhatsApp

These methods automatically map all learner activity back to individuals. [See sharing method comparison below]

Option 2: Single Sign-On (SSO) for Learners

If your organization has SSO configured with 7taps, learners authenticate before accessing any course—even via shared links. This gives you named tracking while maintaining easy access.

⭐ **SSO is available on Enterprise plans.** Learn about SSO setup →

Option 3: Add a form field asking learners to identify by name or email

You can export your course responses and map back to each learner from the submitted form field.

Every 7taps course can generate a unique shareable link:

Your link is now ready to share anywhere.

7taps uses shortened, memorable links that look like this:

`https://app.7taps.com/XyZ123`

Key features:

Want links that reflect your organization? Replace `7taps.com` with your custom domain:

Standard link: `https://app.7taps.com/XyZ123`

Branded link: `https://learn.yourcompany.com/XyZ123`

Custom domains create consistency with your brand and increase trust with learners. Learn how to set up a custom domain →

QR codes bridge physical and digital learning:

The QR code links directly to your course—scan it with any smartphone camera (no special app needed).

Print quality matters:

Strategic placement:

Add context:

Remember: QR codes are permanent links—you can update course content anytime without reprinting codes.

When you share a 7taps link in messaging apps (Slack, Teams, WhatsApp) or social media, a preview card appears showing an image, title, and description.

To customize the preview image:

Why customize:

Image requirements:

Default behavior: If you don't upload a custom image, 7taps uses a default preview image.

By default, 7taps uses browser cookies to remember learner progress. When someone accesses a course via link, their device "remembers" them—if they return later, they'll see their previous quiz answers, form responses, and progress.

Kiosk mode provides an alternative link that presents a blank course every time it's opened, regardless of previous interactions on that device.

Kiosk mode is essential for shared devices where multiple people access the same course:

Why it matters: Without kiosk mode, the second person to use a shared device would see the first person's quiz answers and form entries. Kiosk mode ensures each learner gets a fresh, blank course experience.

Standard shareable link behavior:

Benefits of default links:

Problem with shared devices without Kiosk mode:

Kiosk mode provides a separate, specialized link for shared device scenarios:

You now have two different links:

When learners access via the kiosk mode link:

Learner workflow on shared device:

Use the standard shareable link when:

✅ Learners use personal devices (phones, laptops)

✅ You want learners to resume where they left off

✅ Saving progress between sessions is valuable

✅ One-to-one device-to-learner relationship

✅ Learners access from multiple locations on their own device

Use the kiosk mode link when:

✅ Multiple people share the same physical device

✅ Privacy between learners matters

✅ Each learner should see a blank slate

✅ Course is accessed in public or semi-public settings

✅ Training happens at a fixed station or location

✅ You need manual reset capability between learners

You can use both simultaneously:

For links:

For QR codes:

Don't just drop a naked URL or QR code. Frame it:

❌ Poor: "Here's the link: https://app.7taps.com/XyZ123"

✅ Better: "New policy update—takes 3 minutes to complete: [link]"

✅ Best: "Hey team! New customer objection handling techniques you can use today. This 5-minute course includes real scenarios and scripts. Check it out: [link]"

For QR codes, include:

One of the biggest advantages: your URL and QR codes never change, even when you update the course. This means:

Use links/QR codes for broad accessibility, but supplement with tracked methods when you need compliance data:

Broad, open distribution

Fast, informal delivery

Flexible access scenarios

Physical locations & print materials

When tracking isn't critical

Here's when to choose tracked delivery methods instead:

Quick reference from the Share panel:

Q: Can I track who clicks my shareable link or scans my QR code?

Not by default. Links and QR codes show aggregate analytics (total views, completion rates) but learners appear as anonymous unless:

For mandatory training with compliance tracking, use Email, Learning Paths, or other tracked methods.

Q: Do shareable links and QR codes expire?

Links and QR codes remain active as long as Sharing is On for your course. They always point to your latest course version and never expire on their own.

However, you can disable all links and QR codes by toggling Sharing is On to off in your Share settings. When sharing is turned off:

This gives you control to temporarily or permanently disable access without deleting the course.

Q: Can I password-protect a shareable link?

Yes! While Link and QR code sharing are designed for frictionless access you canb add password protection.

While this is an option, the best way to protect courses from unauthorized access is to set up SSO for Learners.

Q: What happens if I delete a course?

The shareable link and QR code stop working. Anyone clicking/scanning will see an error message indicating the course is no longer available.

Q: Can I see where my link was shared or where QR codes are being scanned?

No—7taps doesn't track distribution sources or geographic locations. You'll see total views and completions, but not traffic sources or scan locations.

Q: How do I share the same course to different audiences without mixing analytics?

Duplicate your course to create separate versions, each with its own unique link/QR code. This lets you track performance by audience segment (e.g., Sales team vs. Support team, Location A vs. Location B).

Q: Can I embed these links in my website or app?

Yes, but 7taps provides a dedicated option for embedding:

For website embedding, use the Export → iframe → Copy iframe code option in the Share panel instead of the standard link. This provides:

Standard links work in basic embeds, but the dedicated embed option is designed specifically for this use case.

Standard links work well for:

Q: Why isn't my custom preview image showing up?

Preview images depend on Open Graph protocol support:

QR codes don't have previews—they go straight to the course.

Q: How small can I print QR codes?

Minimum recommended size: 2cm x 2cm (about 0.8 inches)

Larger is better for:

Test your printed QR codes before mass production.

Q: Can I track QR code scans separately from link clicks?

Not automatically, but you can create workarounds:

Q: What if I need to replace a printed QR code?

You don't! QR codes link to your course, and you can update course content anytime. The QR code itself never needs reprinting unless:

Pro tip: Print QR codes with space to add context text ("Updated July 2024") if you want to show freshness without reprinting the code itself.

Start simple: Your first link or QR code doesn't need customization. Generate it, share it, and see how learners respond.

Test your experience: Click your own link (or scan your QR code) on different devices (phone, tablet, desktop) to verify the learner experience.

Iterate based on results: Low engagement? Improve your message framing or placement. Low completion? Shorten your course.

Remember: Links and QR codes never change, even as you improve the course. Keep refining the content—existing links and codes automatically show your updates.

Know when to switch: If you realize you need individual tracking, transition to Email, Slack, or Learning Paths for that cohort. You can use multiple sharing methods simultaneously for different audiences.

Questions about link or QR code sharing? Our support team can help you optimize delivery for your specific use case.

Contact us: Click the Help button in your 7taps account or email [support@7taps.com]

Related articles:

- Setting up a custom domain

- Configuring SSO for learner authentication

- Choosing the right sharing method

Quick Decision Guide:

✅ Need broad access? → Link or QR code

✅ Printing materials? → QR code

✅ Don't need individual names? → Link or QR code

❌ Need compliance tracking? → Email, Slack, SMS, Teams, WhatsApp, or Learning Paths

❌ Scheduled reinforcement? → Learning Paths

⭐ Want both easy access AND tracking? → Enable SSO