Link and QR code sharing are 7taps' most frictionless delivery methods. Create a course, generate a link or QR code, and share it anywhere—Slack, email, printed materials, websites, or text messages. Your learners click once (or scan once) and start learning immediately, on any device.

This guide covers everything you need to know about link and QR code sharing: how they work, customization options, best practices, and when to use these methods versus alternatives with individual learner tracking.

These sharing methods remove every barrier between your learner and your content:

Links:

QR Codes:

The experience is intentionally frictionless. Your course opens instantly in their browser, formatted perfectly for their device.

⚠️ Critical distinction: Link and QR code sharing prioritize accessibility over individual tracking. Here's what this means:

With Link or QR Code sharing:

✅ Zero friction—anyone can access instantly

✅ No barriers to learning

❌ Learners appear as anonymous in analytics (you'll see aggregate data and individual responses but not individual names)

With other sharing methods (Email, Slack, SMS, MS Teams, WhatsApp):

✅ Individual learner tracking—see exactly who completed what

✅ Named analytics and progress reports

⚠️ Requires learners to access via that specific channel

Link and QR code sharing are perfect when you care about aggregate impact rather than individual compliance:

You'll see:

You won't see:

If you need to track individual learners, use these alternatives instead:

Option 1: Share via Email, Slack, SMS, Teams, or WhatsApp

These methods automatically map all learner activity back to individuals.

Option 2: Single Sign-On (SSO) for Learners

If your organization has SSO configured with 7taps, learners authenticate before accessing any course—even via shared links. This gives you named tracking while maintaining easy access.

⭐ SSO is available on Enterprise plans. Learn about SSO setup →

Option 3: Add a form field asking learners to identify by name or email

You can export your course responses and map back to each learner from the submitted form field.

Your link is now ready to share anywhere.

7taps uses shortened, memorable links: https://app.7taps.com/XyZ123

Key features:

Replace 7taps.com with your custom domain for branded links. Learn how to set up a custom domain →

QR codes bridge physical and digital learning:

The QR code links directly to your course—scan it with any smartphone camera (no special app needed).

Scroll to the Kiosk mode section at the bottom of the same panel and click Download kiosk mode QR code. This generates a separate QR that opens the course in Kiosk Mode — designed for shared devices where each learner starts fresh. See the Kiosk Mode section below for more detail.

Print quality matters:

Strategic placement:

Add context around the code:

Remember: QR codes are permanent—you can update course content anytime without reprinting.

When you share a 7taps link in messaging apps, a preview card appears. To customize it: open Share → Link → click Change preview image.

Image requirements: 1200 x 630px, JPG or PNG, max 5MB.

Default behavior: Falls back to your workspace default set in the Branding panel, then to the 7taps built-in image. Course-level images always take priority.

By default, 7taps uses browser cookies to remember learner progress. Kiosk mode provides an alternative link that presents a blank course every time it's opened — regardless of previous interactions on that device.

Essential for shared devices where multiple people access the same course:

Without kiosk mode, the second person on a shared device sees the first person's answers. Kiosk mode ensures a fresh experience for every learner.

To get the Kiosk Mode link:

To get the Kiosk Mode QR code (for printing and physical deployment):

Recap: You have two options for each delivery format:

Use the standard link when: learners use personal devices, resuming where they left off matters, one-to-one device-to-learner relationship.

Use kiosk mode when: multiple people share the same device, privacy between learners matters, each person needs a blank slate.

You can use both simultaneously — standard link via email for personal devices, kiosk mode QR posted at the physical training station.

Links work well in email signatures, intranet pages, and direct messages. QR codes belong on equipment labels, break room posters, handbooks, and event materials.

❌ Poor: "Here's the link: https://app.7taps.com/XyZ123"

✅ Better: "New policy update—takes 3 minutes to complete: [link]"

✅ Best: Explain why it matters, what they'll get, and how long it takes.

Your URL and QR codes never change even when you update the course. Printed QR codes stay valid indefinitely — update once, impact everyone who has the link.

Quick Decision Guide:

✅ Need broad access? → Link or QR code

✅ Printing materials? → QR code

✅ Shared device deployment? → Kiosk Mode link or QR code

❌ Need compliance tracking? → Email, Slack, SMS, Teams, WhatsApp, or Learning Paths

❌ Scheduled reinforcement? → Learning Paths

⭐ Want both easy access AND individual tracking? → Enable SSO

Q: Can I track who clicks my link or scans my QR code?

Not by default — learners appear as anonymous unless: (1) you share via a tracked channel instead, (2) your organization has SSO enabled, or (3) you include a form field asking learners to identify themselves.

Q: Do links and QR codes expire?

They stay active as long as Sharing is On for your course. Toggle Sharing Off to immediately disable all links and QR codes — re-enable at any time to restore them.

Q: Is sharing via link or QR code secure?

Yes. Every 7taps link contains a randomly generated 13-character identifier — over 200 sextillion possible combinations. Links are not indexed by search engines or publicly listed. If a learner shares a link with someone else, that person can open it; enable SSO to prevent unauthorized access. Contact support@7taps.com for any security concerns.

Q: Can I protect a shareable link?

Yes — set up SSO for Learners to require authentication before access.

Q: What happens if I delete a course?

The link and QR code stop working immediately.

Q: Can I embed a link in my website or app?

For website embedding, use Export → iframe → Copy iframe code from the Share panel — this gives a better embedding experience than a standard link.

Q: How small can I print QR codes?

Minimum 2cm x 2cm. Test before mass printing, especially for outdoor or low-light environments.

Q: What if I need to replace a printed QR code?

You don't — QR codes link to your course and you can update content anytime. Only reprint if you want to link to a different course entirely or the code is physically damaged.

Click the Help button in your 7taps account or email support@7taps.com

Related articles:

- Setting up a custom domain

- Configuring SSO for learner authentication

- Choosing the right sharing method