How to Import Your Existing Content into 7taps

⚠️ Important: 7taps doesn't accept .PPTX files directly, but the workaround is simple.

To import your PowerPoint:

Why PDF instead of PPTX? PDFs ensure your content is accessible and readable by our AI, regardless of fonts, animations, or formatting complexity. The conversion takes 10 seconds and preserves all your content.

.

Here's what's critical to understand before you start:

7taps doesn't just copy your slides into a new format. Our AI analyzes your content and transforms it into focused, behavior-changing microlearning based on instructional design principles.

What this means:

Why transformation matters: Most training fails because it focuses on information transfer, not behavior change. 7taps is built as a performance enablement system - the bridge between "they completed the course" and "they're actually doing it right."

You'll still recognize your content - but it will be restructured for maximum impact and retention.

Click the "+ Create" button on your dashboard to see four creation options:

Quick decision guide:

Copilot is the most strategic way to import content because it guides you through thoughtful instructional design decisions before generating courses.

Copilot acts as your performance consultant - it asks strategic questions about your learning goals, then uses your content as reference material to create behavior-focused microlearning.

✅ You want to create effective learning, not just convert content
✅ You're building Learning Paths (multiple courses for spaced reinforcement)
✅ You want to define clear performance outcomes
✅ You have time to answer 6 strategic questions (takes 5-10 minutes)
✅ You want courses designed around what learners need to DO, not just know

Documents:

Videos:

Other sources:

Copilot walks you through 7 strategic steps:

Step 1: Define the Skill
​

What specific, actionable skill will people develop? (Not broad topics - specific behaviors)

Good examples:

Avoid:

Step 2: Define Your Audience

Who will take this microlearning journey?

Tip: If you need to train different roles, consider creating separate Learning Paths so everyone gets practice scenarios matching their actual work.

Step 3: Define the Goal

What should learners be able to DO after building this skill?

Good examples:

Avoid:

Step 4: Address Current Challenges

What specific difficulties do people face now? Think about real workplace situations.

Good examples:

Avoid:

Step 5: Provide Context
Is there background information that could help tailor the training?

Good examples:

Avoid:

Additional context question:
What prompted the need for this training? (Optional but helpful)

Step 6: Upload Reference Materials

Upload PDFs to provide context and factual content for your Learning Path.

You can skip this step if you don't have specific materials.

Documents:
Click or drag and drop to upload up to 3 PDFs (100MB each)

YouTube link:
Click and paste YouTube URL

Need to upload a Word document, PowerPoint, or Keynote file?
Simply save it as a PDF before uploading.

Step 7: Specify Number of Courses

Choose how many courses should be in your Learning Path (1-5 courses).

Course quantity guide:

1 course: Works for teaching one specific micro-skill or technique that takes just a few minutes to learn.

2 courses: Build and reinforce knowledge across two micro-courses. The second course builds on what you learned in the first.

3 courses: ⭐ Recommended starting point. Create a natural learning flow with practice between courses. Each new course takes your knowledge a step further.

4 courses:Design a thorough learning journey. More courses mean more chances to practice and gradually tackle complex topics.

5 courses: Your most detailed option. Perfect for topics that need step-by-step learning with plenty of practice along the way.

Remember: You can always create additional courses later and add them to your Learning Path.

After generation, Copilot creates draft courses that you'll review and refine before sharing with learners.

Related resource: Course Creation Guide -->

Transform is the quickest way to convert existing content - but it doesn't include the strategic questioning that makes Copilot more effective.

Transform analyzes your uploaded content and uses AI to restructure it into microlearning format. It's fast (2 steps), but you don't get to define goals, audience, or outcomes upfront.

✅ You need to convert content quickly
✅ You're comfortable editing the output heavily
✅ You want a single course (not a Learning Path)
✅ The content is already well-structured for behavior change
✅ You understand microlearning principles and can refine the output

Supported file types:

PowerPoint files: Save as PDF first (File → Save As → PDF)

Step 1: Select Source
Choose what you want to turn into microlearning:

Step 2: Upload File
Click or drag and drop your file (max 100MB)

Click Generate and Transform creates a single course based on your content.

Our recommendation: Use Copilot when possible. The strategic questions help create more effective learning outcomes.

Have an existing SCORM course from another authoring tool? Convert it into microlearning that can replace the original, warm up learners before the main course, or reinforce learning afterward.

This feature analyzes your existing SCORM package and creates 7taps microlearning based on three possible goals:

Replace the SCORM course:

Deliver the full message in short, structured moments.

Warm-up learners before the main course:
Make key ideas stick before training starts.

Reinforce after training:
Keep knowledge fresh and top of mind.

⚠️ You must upload BOTH files - one without the other won't work:

Why both files?

How to create a text export:
Most authoring tools (Articulate, Adobe Captivate, etc.) have an export or "print to PDF" option. Check your authoring tool's documentation for specific instructions.

Step 1: Provide Content

Upload your existing SCORM file and text export.

Step 2: Define Outcome

Pick a goal - we'll generate the right microlearning:

Step 3: Upload 2 Course Files

SCORM file:
Click to upload your .zip SCORM package

Text export of the same course:
PDF, DOCX, or TXT - Click to upload

Remember: Please upload both files - they complement each other. One without the other won't work.

Click Next to generate your microlearning.

For complete details on SCORM conversion, including dynamic SCORM integration and kiosk mode, see: 7taps & SCORM: The Complete Guide to Dynamic SCORM and Kiosk Mode Integration

Want complete creative control? Build your course manually, card by card.

✅ You want to design every interaction yourself
✅ You're building a highly customized learning experience
✅ You don't have existing content to import
✅ You prefer hands-on creation over AI assistance
✅ You're experienced with microlearning design principles

With Create, you build your course by adding cards one at a time:

For complete card-by-card creation guidance, see: Your Complete Course Creation Journey: From Concept to Launch

All AI-generated courses are drafts. Here's what to do next:

After you click "Generate" or "Generate courses", 7taps begins creating your content.

Generation time:

While generation happens:

You'll see a progress screen: "Your awesome course is in the making. This might take a few minutes. Time for a quick coffee or stretch break!"

✅ You can click "Continue in background" to minimize the generation window and work on other tasks in 7taps or other browser tabs.

⚠️ Important: Keep the 7taps browser tab open during generation.

Don't do this while your content is generating:

You CAN do this:

If you accidentally close the tab: The generation process will be interrupted and you'll need to start over. When you return to 7taps, you may see an error message asking you to try again.

You'll receive a notification when your courses are ready - then you can begin reviewing and editing.

Click into each generated course and review it card-by-card:

Everything is fully editable:

To edit a course:

Before sharing widely:

Share a link with a small group:

Gather feedback on clarity, relevance, and effectiveness before full rollout.

⚠️ We strongly recommend careful review and editing before distribution. AI generates excellent drafts based on your inputs, but your expertise ensures the final product drives the specific behavior changes your organization needs.

Sometimes content generation fails. This section explains why it happens and how to fix it.

7taps AI analyzes readable text and spoken dialogue to transform your content. Generation fails when files don't contain enough extractable information.

Quick diagnosis:

When generation fails, you'll see one of these three messages:

What it means:
7taps received your file, but couldn't extract usable content from it.

This is the most common error and usually happens because:

❌ Your PDF contains only images (no text)

How to check: Open your PDF and try to highlight text. If you can't select anything, the AI can't read it.

How to fix:

❌ Your video or audio has no dialogue

How to check: Play your file. Can you clearly hear people speaking?

How to fix:

❌ Your content is too brief or lacks substance

How to fix:

❌ Your file is corrupted

How to fix:

If you've verified your file has readable text or clear dialogue and still get this error:
Contact support - there may be a technical issue we can help resolve.

(This error only appears in Copilot)

What it means:
The content you uploaded or described contains material that violates content moderation guidelines.

Common causes:

How to fix:

What it means:

7taps systems are temporarily busy processing other requests, or there's a temporary technical issue.

This is usually temporary and not related to your content.

How to fix:

Note: This error can also appear for undefined technical issues. If it persists after multiple attempts over several hours, contact support for assistance.

The problem:
Your PDF is a collection of scanned images or screenshots with no extractable text.

Error you'll see:
"Unable to process the provided source. Please try different content or contact support."

❌ Won't work:

✅ Will work:

How to check:
Open your PDF and try to highlight some text with your cursor. If you can't select anything, the AI can't read it.

How to fix:

Pro tip: After saving as PDF, open it and test highlighting text before uploading to 7taps.

The problem:
Your file contains no spoken words for the AI to analyze.

Error you'll see:
"Unable to process the provided source. Please try different content or contact support."

❌ Won't work:

✅ Will work:

How to check:
Play your video/audio. Can you clearly hear people speaking? Is there a script or narration explaining the content?

How to fix:

The problem:
There isn't enough content to create meaningful microlearning.

Error you'll see:
"Unable to process the provided source. Please try different content or contact support."

❌ Too little content:

✅ Sufficient content:

How to fix:

The problem:
The file was damaged during save, export, or transfer.

Error you'll see:
"Unable to process the provided source. Please try different content or contact support."

How to fix:

To avoid upload errors, ensure your file meets these requirements:

❌ PowerPoint (.PPTX, .PPT) - Save as PDF instead
❌ Keynote (.KEY) - Export as PDF instead
❌ Excel (.XLSX, .XLS) - Save as PDF or convert to Word/PDF
❌ Pages (.PAGES) - Export as PDF
❌ Plain text files (.TXT) - Unless using SCORM to 7taps
❌ ZIP files - Unless SCORM packages for SCORM to 7taps

How to reduce file size:

When generation fails, follow these steps:

Read the specific error message:

Before trying again, check off this list:

For all files:

✅ File size is under 100MB

✅ File format is supported (PDF, DOCX, MP4, MP3, etc.)

✅ If PowerPoint: Saved as PDF (not .PPTX)

✅ File opens normally on your computer

✅ Content has enough substance (multiple paragraphs or 2+ minutes of dialogue)

For PDFs specifically:

✅ Contains readable text (not just images)

✅ You can highlight and copy text with your cursor

✅ Saved as PDF using "Save As" (not "Export as Image")

✅ Not a scanned document (unless OCR'd)

For Videos/Audio:

✅ Contains clear, audible spoken dialogue

✅ Speech isn't drowned out by background noise

✅ At least 2-3 minutes long with substantive content

✅ Not just music or ambient sound

Based on your error message, try these fixes:

If you got "Unable to process the provided source...":

If your file continues to fail after trying the fixes:

Switch creation methods:

Modify your content:

If you've tried the fixes above and generation still fails repeatedly, our support team can help.

When to contact support:

How to contact support:

What to include:

Our team will:

Use this checklist BEFORE uploading to avoid errors:

For PDFs:

For PowerPoint files:

For Videos:

For Audio:

For Documents (DOCX):

⚠️ The most common reason generation fails: PDFs contain only images (no selectable text) or videos have no spoken dialogue.

Before uploading:

Quick test: If you can't highlight text in your PDF, or can't hear speech in your video, 7taps can't process it.

Need help? Contact support - we'll help you get your content working!

7taps accepts PDFs instead of .PPTX files to ensure consistent content reading regardless of fonts, animations, or formatting. Converting takes 10 seconds:

Your content is preserved exactly - just in a more universally readable format.

No, and that's intentional. 7taps transforms your content into microlearning designed for behavior change and retention.

What changes:

What stays the same:

Think of it this way: You wouldn't deliver a presentation the same way in a boardroom vs. a workshop vs. a podcast. 7taps optimizes your content for the mobile, swipeable, behavior-focused format that drives retention.

Use Copilot if:

Use Transform if:

Use SCORM to 7taps if:

Use Create if:

Still unsure? Start with Copilot - it's the most strategic approach and gives you the best learning outcomes.

Yes! Everything is fully editable after generation.

You can:

We strongly recommend editing before sharing with learners. AI creates excellent drafts, but your expertise ensures the final product matches your specific needs.

Copilot: 2-5 minutes after you complete the 7-step process
​Transform: 1-3 minutes after uploading your file

SCORM to 7taps: 3-7 minutes after uploading both files

Generation time varies based on content length and complexity. You'll receive a notification when your courses are ready.

Copilot: Yes - up to 3 PDFs (100MB each) plus YouTube links
​Transform: No - one file per generation
​ SCORM to 7taps: You must upload both the SCORM file and text export together

If you have multiple separate documents to convert, you'll need to run Transform multiple times (once per document) or combine them into a single PDF before using Copilot or Transform.

This is why we present all generated courses as drafts for your review.

If you notice errors or misinterpretations:

Remember: AI is analyzing your content through the lens of microlearning and behavior change. Sometimes what looks like a "misunderstanding" is actually a strategic restructuring to make content more effective for learning.

When in doubt, ask: "Will this version drive better behavior change than my original?" If yes, the transformation is working as intended.

Yes. All AI generation happens in the cloud, so you need an internet connection to upload content and generate courses.

Once courses are generated, learners can access them on any device (with internet) - no app installation required.

No. Your uploaded files (PDFs, videos, etc.) are used only to generate the microlearning courses. Learners see the final 7taps cards - they don't have access to your source files.

Your uploaded content is used only to generate your courses. We don't share your content with third parties or use it to train AI models.

For complete details, see our Privacy Policy and Terms of Service.

No! 7taps supports content generation in English only. After you create a course you can use our translation tool to translate to your desired language.

Still have questions about importing content?

Ready to get started? Click the "+ Create" button on your dashboard and choose your import method!

Related articles: